Board management software enables efficient collaboration and secure document exchange while maintaining compliance. This article will consider the best board software solutions for successful project management.
Board software: the digitalization of common business workflows
A modern board of directors needs to save time and resources when organizing appointments and meetings, define processes and workflows more transparently, and follow up on board meetings with less effort. Therefore, board management software has become an obligatory tool in the information system of corporate governance. In addition, the solution enables a seamless connection to your existing IT environment.
The global IT market is represented by many functional and secure board software solutions. The top 10 options include:
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IDeals
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Boardmaps
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Diligent
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Nasdaq
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BoardBookit
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Boardable
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BoardPaq
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Azeus-Convene
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Boardadvantage
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Boardeffect.
How to organize a meeting in the board software?
With the digitization of board meeting management, the company implements board meetings to a new level. It can benefit from numerous functions compactly combined in one cloud-based solution. So, board software ensures the following advantages:
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Clear user interface for easy operation;
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Management via drag-and-drop and other functions guarantee a high level of user-friendliness;
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Integration into the respective Outlook calendar;
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Optimal preparation of upcoming meetings of the company management through effective agenda management;
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Allocation and release of tasks and access through innovative role management;
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Seamless integration into the existing IT infrastructure.
The board portal makes everything easier and faster. The board software has built-in templates for meeting agendas and minutes. Boards can create their templates to use for future meetings. Similarly, agenda and meeting minutes can be distributed in the boardroom, and the e-signature feature allows members and the chair to sign them. Most importantly, these documents will be easily accessible in the future.
How to manage projects in the board software?
The projects module of the board system allows you to manage projects at all stages – from initiation and planning to closing and archiving. For example, at the stage of work initiation, the project manager creates a project card in the software. In the card, fill in the basic information on the project, indicate the participants, and set up the folder structure. Thus, project information is always available in one place and easy to find. The board management software allows the board members to build effective work with projects due to:
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maintaining a unified register of company projects;
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creating project documents using special templates;
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automatic differentiation of access rights;
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coordination and approval of documents according to the regulations;
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monitoring the execution of work on the project by setting tasks and issuing instructions;
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evaluation and analysis of project activities.
The chairman creates a charter and a preliminary work plan to fix the project goals, resources, milestones, and the order of interaction between the participants. Documents are made in one click directly from the project card. In this case, you can use ready-made templates with text. At the planning stage, the project manager determines the optimal scope of work to achieve the project’s goals. According to the regulations, plans are detailed and refined and then sent for approval and approval. Interim reports help you monitor project performance and analyze the causes of deviations. The information is generated directly from the project card. The project manager prepares and submits the final report for approval at the closing stage and closes the project. The project folder is archived.